CREATIVE EVENT PROPOSAL

Download the Term of References (TOR) of the competition

GENERAL COMPETITION

Creative Event Proposal

The Creative Event Proposal is a competition that challenges participants to design an event plan presented in the form of a proposal. This competition tests participants' skills in organizing an event that aims to introduce the culture, values, and identity of a specific region or country—either nationally or internationally—through food.  

The theme for this competition is “From Local to Global: The Story Behind a Plate of Food.” This theme is designed to preserve and promote traditional dishes while helping protect cultural identity. It encourages the younger generation and the global audience to learn about the richness of local culture.  

In addition, this preservation effort also supports the sustainability of local economies and the environment by using natural ingredients and eco-friendly cooking methods.

Duration          : 20 minutes per group (10 minutes presentation and 10 minutes Q&A)

Venue           : Bandung State Polytechnic (Politeknik Negeri Bandung)

Contact Person         : +62 881 0222 25928 (Putri Nur Mustalifah)

Submission Deadline  : May 3, 2025

Live Review          : May 7, 2025

ASSESSMENT CRITERIA

1. Originality, innovation, and impact on the mission

2. Accuracy, detail, clarity, and logic of each plan described in the proposal, aligned with the mission and instructions (event description, marketing planning, venue planning, vendors preparation, event concept, technology in the event, special needs, sustainable practice, event financial planning)

3. Presentation (Grooming, Mastery of the material)

General Requirements

1. Participants must be active students (D3, D4, or S1) enrolled in a national university or higher education institution, and are required to submit a valid Student ID Card (KTM) or Student Status Letter (SKM).  

2. Each university may send a maximum of three (3) representative teams. 

3. Participants must register through the official KPI website (kpi.polban.ac.id) no later than April 23, 2025  

4. Each team representative must join the designated WhatsApp group.  

5. Participants are required to attend a technical meeting held online on May 5, 2025, via a platform provided by the committee.  

6. During the competition and in the submitted work, participants are prohibited from displaying any institutional identity such as logos, flags, uniforms, jackets, or initials in any form.  

7. Institutional identity may only be shown during the closing ceremony or winner announcement.  

8. The judges’ decisions are final and cannot be contested..  

9. Participants are encouraged to attend the opening and closing ceremonies in person at the main venue, Bandung State Polytechnic (Politeknik Negeri Bandung). If unable to attend in person, participants may join online via KPI 15 YouTube livestream.

Specific Requirements

1. The competition is held in group format, with each team consisting of 3 members from the same institution. 

2. The team leader is fully responsible for all matters related to the team’s participation in this competition.  

3. The submitted proposal must be an original work that has never been published or submitted to any similar competition. This must be declared through a signed Statement of Originality with a Rp 10,000 duty stamp.  

4. The proposed event must align with the theme and implement sustainability concepts, focusing on both cultural and environmental aspects, such as venue selection, technology usage, and sponsor involvement.  

5. Participants are required to submit a complete proposal along with a promotional video (max 3 minutes) in landscape format (16:9).  

6. All submitted works, including the promotional video, must display the KPI 15 logo in the top right corner.  

7. Participants must wear formal attire: white shirt, blazer (any color), and formal trousers. Formal shoes (pantofel) are mandatory. For participants wearing a hijab, the hijab color should be adjusted accordingly; those not wearing a hijab must neatly tie their hair.  

8. The submitted work must be the team’s own original creation.

Competition Technical Guidelines

1. The proposal must include an event plan with a budget projection of Rp 100,000,000.Participants may add alternative funding sources (e.g., sponsors) beyond the given budget as needed.  

2. The proposal must follow the official format provided by the committee, which can be downloaded via the following link: [https://bit.ly/Format_CEPKPI15]

3. Participants must prepare a presentation media in PPT format, with a maximum of 10 slides.  

4.  Both the proposal and presentation must be written in proper English.  

5. Submission is done through Google Classroom Files must be named using the format:  Proposal: ProjectTitle_FileName (e.g., Culture, Nature, and the Future_Traveza Event Organizer) Presentation: PPT_TeamName (e.g., PPT_Traveza Event Organizer)

6. Submission deadline: May 3, 2025 

7. Live presentation of the project will take place on May 7, 2025. 

8. Participants must arrive at the presentation venue at least 30 minutes before the competition starts.  

9. Presentations will follow the order determined by the committee.  

10. Each team will have a maximum of 15 minutes:  

• 10 minutes for presentation

• 5 minutes for Q&A  

11. A time signal will be given 1 minute before time runs out, and the presentation will be stopped at the 10-minute mark.  

12. On-site attendance is mandatory.

13. Presentations must be delivered in English. 

14. The committee will serve as moderator and timekeeper during the session.  

15. The judges' decision is final and cannot be contested.  

Violations 

1. Participants proven to plagiarize will be immediately disqualified. 

2. No participant substitution is allowed under any circumstances. 

3. Participants who submit late without valid reasons will be disqualified.  

4. Participants are prohibited from disrupting the competition or other teams.  

5. Videos or presentations containing racist or pornographic content  will be disqualified.

6. Participants displaying institutional identity outside the given rules, cheating, or compromising event security will be disqualified without any refund of the registration fee.  

7. Participants who are absent or late without confirmation will be considered to have withdrawn.  

Awards

Winners of 1st, 2nd, and 3rd place (offline category) will receive Trophies, E-Certificates, and other rewards.  Trophy delivery costs are to be borne by the participants. 

Objections / Complaints

Participants who wish to file objections or complaints regarding the judges' decisions must complete a provided form along with supporting evidence. An administrative fee will be charged.  If the complaint is proven valid and accepted, the fee will be refunded. If the complaint is rejected, the fee will be retained  by the committee.

LOCATION